August 25, 2020 | Hyatt Regency Bethesda, MD

Information For Sponsors

Following is important information for exhibitors and sponsors. Jump to:

Conference Location Exhibitor/Sponsor Registration Exhibitor Set-up and Schedule
Shipping to the Facility Conference Bag Inserts & Banners Hotel Accommodations
Advertising Specifications Electric, Telephone, AV and Wifi Service Conference Sponsorships




Conference Location

CISC18 will be held at the Westin Tyson’s Corner, located at 7801 Leesburg Pike, Falls Church, VA. Situated in the heart of Tysons Corner, with access to all major roadways including I-495, Route 66 and Route 7. The hotel provides complimentary shuttle service to the Tysons Corner Center and Tysons Galleria, as well as to the Tysons Metro Station, which connects you to our nation’s capital. 

Exhibitor/Sponsor Registration

The main contact for each exhibitor or sponsor has received a link to a service page that includes information regarding complimentary registration. Please complete your registration early. The deadline for exhibitor and sponsor registration is September 28, 2018. If you have any questions, please email [email protected]

Exhibitor Set-up and Schedule

Exhibitors may set-up their exhibit space on Tuesday, October 9th between the hours of 6:00-10:00. The Exhibit hall opens at 10:30 on May 9th. There will be an opening night reception on Tuesday, October 9th starting at 17:15, in the exhibit room, Oaks 3. The exhibit hall will be open to attendees on Tuesday, October 9th from 10:30-18:45 and Wednesday, October 10th from 8:00-15:30. Exhibitor breakdown will be from 15:30-17:00 on October 10th. 

Conference Schedule
Shipping to Facility

Please send shipments & deliveries to arrive on or after October 4th.  


Conference Bag Inserts

For sponsorships that include conference bag inserts or banners: Please deliver inserts to the Westin Tysons Corner by Monday, October 8th at noon.
Click here for shipping instructions

Advertising Specifications

Art Deadline: September 17, 2018
Mechanical Requirements: 1 Page Ad Trim Size: 8 ½” x 11“, Live Area: 7 5/8 ” x 10 1/2”; Half Page Ad, 8 ½” x 5 ½”; Quarter Page Ad, 4 1/4 ” x 5 ½ ”
File Format: High-resolution PDF file required. Almost any high-resolution PDF file acceptable. Files in Adobe’s PDF format created from an Adobe application using the PDF/X-1a:2001 specification preferred. Typically, PDF files are created from Postscript files utilizing Adobe Acrobat Distiller, but PDF’s created from InDesign will work as well.
Line Screen, Binding: 133 for 4/c ads, 280% maximum density, 120 for B&W and 2/c ads, 180% maximum density. Saddlestitch.
File Submission Instructions: Email preferred. Send to [email protected] Files received will be confirmed. To mail, send memory device to Cnxtd Event Media Services, 421 Seventh Ave. #1012, New York, NY 10001. To FTP: We recommend Hightail, a free online FTP service. Visit for instructions. For assistance call 212-866-2169.

Hotel Accommodations

We have reserved a discounted block of rooms at the Westin for $169 per night. Reserve early, the discount rate will expire when the block is full or September 17th.

Conference Sponsorships

Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Remaining sponsorship opportunities range from $1,500-$9,000. These sponsorships are designed to showcase your participation and drive additional traffic to your booth. Complete sponsorship information can be found here. For assistance contact Bill Rutledge at +1 212-866-2169, [email protected]

Electric, Telephone, AV and Wifi Service

IT, Technology and Communication services must be arranged through the Westin’s exclusive partner, PSAV. For more information call 703.394.2142 or email [email protected] We recommend that you bring an extension cord and/or power strip to make the most of the services purchased. There is a complimentary WiFi in all of the CISC18 Meeting Space

AV Order Form